University of Texas at El Paso
Job Title: Assistant Dean of Students
Department: Dean of Students
Reports To: Associate Vice President for Student Engagement and Dean of Students
FLSA Status: Exempt
Prepared By: Human Resource Services
Creation / Revision Date: August 2018
Summary: The Assistant Dean of Students is responsible for enhancing the academic education of our students through the development and oversight of policies, procedures and programs that promote personal and professional growth and development. This position plays a primary role in supporting the Dean of Students in both the day-to-day functions as well as broader visioning for Dean of Students Office and the Student Engagement wing of the Division of Student Affairs. The Assistant Dean assumes responsibilities for the Dean of Students in his/her absence, and communicates with important stakeholders on behalf of the Dean and the Office. The Assistant Dean of Students plays an integral role in the academic and professional development of students’ assets through a variety of high-impact experiences. In order to be successful, the Assistant Dean will need to work collaboratively with the Division of Student Affairs, Academic Affairs and Business Affairs and many offices throughout the University.
Note: The primary accountabilities below are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed below. Specific tasks or responsibilities will be documented in the incumbents’ performance objectives as outlined by the incumbents’ immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. Must possess a valid driver’s license issued by the State where the applicant resides and must be insurable as defined in the UT System BPM 16-05-02, as applicable to the performance of essential duties and responsibilities of the position.
Statement of Duties and Responsibilities:
Department and Division Leadership and Management:
· In partnership with the Dean, provide leadership, management and support to the departments, units and organizations that report to the Associate Vice President and Dean of Students.
· Serves as a member of the Student Engagement Leadership Team and contribute to the broader institutional goals of increasing participation by students in student life activities and UTEP Edge high-impact experiences such as on-campus student employment, study abroad, student leadership or internships and specific events such as but not limited to Minerpalooza, Community of Care, Project MOVE and the Regional Leadership Conference.
· Supports Directors in developing, implementing and conducting comprehensive department assessment plans that include evidence of student learning and student and customer satisfaction as well as monthly Department Dashboards, Impact Reports and strategic plans containing specific and measurable goals and objectives.
· Serves as a primary resource for faculty, staff and students on behavioral issues, issues related to academic success, physical or mental health, financial struggles and transition challenges as well as rules, policies and procedures outlined in Regents Rules and the Handbook of Operating Procedures that pertain to students such as free speech and assembly, student travel, student organizations and the student code of conduct.
Student Engagement and Student Success:
· Meets with students who are struggling with issues related to academic success, physical or mental health, financial struggles and transition challenges, addressing concerns and referring student to on and off-campus resources.
· Directly responsible for the facilitation of several institutional programs and activities including but not limited to Alcohol Awareness Week, Hazing Prevention Week and RUOK Day and creating opportunities for involvement for students that promote student responsibility and accountability.
· Anticipate, evaluate and address changes in student needs, in order to design and implement programs and services to improve the student experience on campus and support student success.
· Develop and implement a robust marketing and outreach plan that not only encourages students to take advantage of resources available on-campus, but contributes significantly to the overall retention of students at the University.
· Provides direct oversight of the UTEP Food Pantry and collaborate with Financial Aid, the Foster, Homeless, Resource and Adoptive program and others to provide emergency aid to students in need.
Emergency/Crisis Management and Institutional Compliance
· Provide individual case management for students who are experiencing crisis and intervene directly in highly sensitive cases involving critical illness/injury, mental health and other concerns, coordinating resources, support and interim measures to ensure academic success.
· Establish strong partnerships with the Assistant Vice President for Student Support, Counseling and Psychological Services, the UTEP Police Department, Environmental Health and Safety and Parking and Transportation Services and others necessary to manage critical incidents and support student success.
· Assure compliance with laws and regulations and minimize institutional liability by systematically reviewing University compliance with federal and state mandated reporting and disclosure requirements under the pursue of the Dean of Students Office, including but not limited to the production and dissemination of notices to students and/or the university community such as the Annual Security Report, notification required of the Drug Free Schools and Communities Act and Anti-Hazing Notifications. Remain knowledgeable of federal, state, and local laws and regulations affecting areas of responsibility, creating and modifying policies, procedures, and practices in order to become/remain compliant, and advising others in the interpretation and application of laws and regulations as appropriate.
· Ensures that staff, faculty and students maintain appropriate certifications, training and/or awareness of campus, state and federal policies, procedures, protocols and resources through the development and facilitation of training programs, educational materials and online modules and platforms.
· Serve as a member of the institution’s Behavioral Assessment Team.
· Serves as a member of the University-wide on-call/duty rotation.
Participates in various committees, professional trainings, industry conferences, and conventions.
Knowledge of all Microsoft Office software, housing data-base system and able to learn and use institutional software systems.
Complies with all State and University policies.
Other duties may be assigned.
Supervisory Responsibilities Carries out supervisory responsibilities in accordance with the organization's objectives, policies and applicable laws.
Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Minimum Education required: Master’s Degree in student development, higher education or related field.
Minimum Experience required: Five years post master’s professional, student affairs work experience with progressive responsibility at a college or university. Direct experience with crisis management and adjudication of student conduct in a higher education environment. Supervisory experience and an ability to plan strategically, develop innovative programs, collaborate with internal and external stakeholders, develop and fiscally manage budgets and resources. Proven success working with students, parents, administrators and faculty. Experience in advising college/university student organizations, facilitating workshops, training staff, students and faculty. Experience in decision-making, problem-solving and the ability to work in a diverse environment.
Preferred Experience: Seven years post masters, professional student affairs experience at a college or university. Demonstrated professional involvement in NASPA, ACPA, regional student affairs organization, or other professional organization. Experience with Behavioral Assessment Teams, Banner Student Information System and Maxient Student Conduct Software.
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to stand; walk; sit; stoop, kneel and crouch. The employee is frequently required to use hands to feel; reach with hands and arms; and talk or hear. The employee is occasionally required to lift and move up to 25 pounds.
Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is moderate.
Some travel required.,
Rate of Pay Range: $5,833/monthly
To apply: To be considered for this position with The University of Texas at El Paso, applicants must apply using the online application: https://www.utep.edu/human-resources/services/employment/staff-employment.html A cover letter, resume and names of three professional references is required.