Texas A&M University - Academic Advisor III

Monday, March 02, 2020 11:41 AM | Anonymous

Texas A&M University, Academic Advisor III


Candidates must apply online at https://tamus.wd1.myworkdayjobs.com/TEES_External. Search for posting number R-028428.


Job Title

Academic Advisor III



Texas A&M Engineering



Education Program/Easa


Proposed Minimum Salary



Job Location

Galveston, Texas


Job Type



Job Description

This Academic Advisor III position, under general supervision, advises students in the General Engineering, Interdisciplinary Engineering and Multidisciplinary Engineering Technology programs concerning their career goals and academic requirements and leads recruiting activities for Engineering at Galveston.  The position requires full-time presence on the Texas A&M University-Galveston campus in Galveston, TX.



Advising (50%)

  • Reports to the Director of Engineering Academic Operations and works in coordination with the Assistant Director of Freshman Engineering Academic Advising Services.
  • Provides academic advice and guidance to students in the General Engineering, Interdisciplinary Engineering and Multidisciplinary Engineering programs. Advises students with academic, probationary, and financial concerns and determines possible courses of action.  Monitors student progress toward degree requirements.
  • Verifies completion of degree requirements. Reviews and provides input on scholarship applications.
  • Assists with student support programs to facilitate student retention.
  • Supports and advises general engineering students through the major exploration and entry to a major (ETAM) processes in consultation with engineering faculty, career services, and other campus resources.
  • Supports coordination of freshman and transfer New Student Conference functions for General Engineering, Interdisciplinary Engineering and Multidisciplinary Engineering students.  Provides oversight of students during new student orientation and helps with registration for new students.
  • Approves and signs degree plans and advises students for course substitutions, add/drops, Q drops, withdrawals, and change of curriculums. Approves, establishes, and monitors student probationary terms. Processes no grade drops, no record drops, and applications for readmissions through the standard college and university processes.  Prepares academic and advising reports.
  • Interprets policies and procedures. Interacts with faculty to provide an exchange of information and to enhance the advisement of students.
  • Provides leadership for faculty advisors on academic advising-related activities.
  • Develops and presents training materials and programs. May teach courses.
  • Coordinates the direction of professional and support personnel.

Recruiting (50%)

  • Works in coordination with the College of Engineering Director of Recruiting to support strategic recruiting and yield events that may be on-campus, off-campus or virtual.
  • Works in coordination with the Texas A&M University-Galveston recruiting office and Regional Prospective Student Centers to support engineering recruiting at strategic recruiting and yield events that may be on-campus, off-campus or virtual.
  • Responsible for planning/executing Engineering at Galveston Preview Day(s)
  • Creates and gives presentations about the University and Engineering at Galveston to visiting groups; Conducts various recruitment programs and includes visiting high schools, community colleges and Engineering Academies to present and distribute information concerning University programs and opportunities. (Non-standard business hours travel is required.)
  • Works with Engineering Communications, appropriate department heads and College of Engineering leadership to develop and maintain the appropriate recruitment websites, material, handbooks, and newsletters.
  • Develops strategic partnerships and communicates with high schools, community colleges and Engineering Academies to identify students for recruitment.
  • Participates in events, activities, and programs. Answers inquiries and provides information to prospective students, students, and parents. Meets with and refers students to available resources and departments. Assists with family visits and group tours. 
  • Works in coordination with the COE Director of Recruiting on the development of systems for maintaining records of student contacts.
  • Other duties assigned.


Required Education:

  • Bachelor’s degree in applicable field or equivalent combination of education and experience.


Preferred Education:

  • Master's degree or above in education, counseling, or general subject area of placement.


Required Experience:

  • Four years of related experience in advising and recruiting.


Preferred Experience:

  • Experience working with First Time in College (FTIC) students.


Knowledge, Skills and Abilities:

  • Coordination, planning and organizational skills.
  • Excellent computer skills including background in developing complex spreadsheets, extensive/searchable databases and database queries for educational database systems (ie, Argos).
  • Knowledge of word processing, spreadsheet, and database applications.
  • Knowledge of student information systems, degree planning, and degree audits.
  • Ability to multitask and work cooperatively with others.
  • Ability to present information clearly and concisely.
  • Ability to work with sensitive information and maintain confidentiality.
  • Excellent written communication, analytical, interpersonal, and organizational skills.


Other Requirements:

  • Work beyond normal office hours and/or work on weekends. Travel required.


All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.


Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.

Texas Association of College and University Student Personnel Administrators

Powered by Wild Apricot Membership Software