Baylor College of Medicine - Academic Administrator (GSBS)

Friday, September 21, 2018 4:32 PM | Anonymous

Academic Administrator (GSBS)

Posting Number:


BCM Department:

Graduate School of Biomedical Science



BCM Main Campus, Houston, TX

Salary Range:

Up to $61,000

Employment Duration:


Staff Job Category:

Academic and Student Services, Hot Job


Manages all aspects of the graduate program within a department by providing administrative leadership in planning, organizing, and implementing programs. Provides support and leadership in the attainment of accreditation and recognition of academic excellence.

Coordination with the GSBS implies that the program administrator represents the department and the students by:

  • Overseeing courses, collecting and reporting grades each term, monitoring registration for courses, and gathering all paperwork regarding students’ progress to the degree.
  • Assisting the program director in advising graduate students and faculty on the policies of the GSBS and the Graduate Program.
  • Assisting the program director with transmission of information from the GSBS office to the graduate students and faculty.
  • Assisting the program director with transmission of required documents and forms from the graduate students to the GSBS office.
  • Representing the graduate program at the program administrators meetings
  • Updating the alumni database.
  • Recruiting students, including reviewing incoming applications annually, organizing interview arrangements for the top twenty-five percent of candidates and coordinating all applicant interviews with program faculty. Other recruitment activities include updating recruitment brochure, organizing travel and processing reimbursements, attending national and local graduate fairs and conferences, advertising online, supporting virtual fairs, attendance at national recruiting meetings/conferences.
  • Attend and participate in the GSBS new student orientation.
  • Scheduling new student orientations and faculty presentations to new students.
  • Assisting graduate students with scheduling thesis committee meetings, qualifying exams and defense of dissertations.
  • Preparing defense announcements and guiding graduate students with the required documentation
  • Submitting course information in Blackboard.
  • Assisting graduate students with various requests and questions about registration, grades, transcripts, leaves of absence, student records, status reports, graduation, and other requests
  • Organizing and coordinating all events, including seminars, retreats, workshops, qualifying exams, and meetings regarding courses, students, faculty, grants or any program related matter.
  • Organizes annual research conference for approximately 80. Arrange conference site, organize agenda, coordinate travel arrangements for keynote speaker and other invited guests and oversee student responsibilities.
  • Oversees and maintains program website.
  • Monitors program budget and progress reports for NIH and other training grants.
  • Assessment activities – annual and periodic.  Data collections and coordination with program director and GSBS.  Entry of assessment data into TracDat.
  • Prepares draft agenda for director’s meetings, attends meetings, takes notes and follows through on action plans.
  • Participate in coordinating training activities, workshops, symposia, preparation of training grant applications and annual reports for training grants as needed.


  • Bachelor's degree in Business, Education, or a related field or equivalent related experience.


  • Five years of directly related work experience in an academic setting with a Bachelor's degree or nine years of directly related work experience without a Bachelor's degree.


Application Documents

The following is a list of the Required and Optional documents for this position. Please be sure to have them ready before you submit your application.

Required Documents:


Optional Documents:

Cover Letter

Texas Association of College and University Student Personnel Administrators  |

Powered by Wild Apricot Membership Software